There are currently one (1) part-time job opening at the OEI

Administrative Assistant

The Administrative Assistant is responsible for providing executive assistance, project and administrative support for the OEI President and Project Manager. This position coordinates technical and office administration and facilitates interoffice communications.  This position reports to the President.

Responsibilities:

• Perform a wide variety of executive secretarial and complex administrative duties as required by daily operations, project management, and the President.
• Attend Management, OEI Board meetings, and other meetings, and take minutes, as directed by the Project Manger and/or President.
• Manage the petty cash fund and provide financial backup to Controller, including monthly bank reconciliations, back-up payroll, procurement, accounts payable, bank deposits.
• Provides both project and administrative staff support via basic tasks including typing, filing, proofreading, formatting, and basic letter writing.
•  Provide human resources support functions, including new employee orientation and benefit coordination.
• Maintain all corporate insurance policies.
• Receive and distribute incoming mail prepare, post, and track outgoing mail.
• Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
•  Coordinates and tracks organization’s calendar. 
• Serve as the initial point of contact to OEI staff, internal and external clients. 
•  Prioritize, channel, and facilitate communication between the President and external sources, project managers, project staff, and administrative staff.
•  Independently respond to letters and general correspondence of a routine nature.
• Make travel arrangements, maintain appointment schedules and calendars, arrange meetings and conferences for the President.
•  Perform other duties as assigned.

Skills & Capabilities:

• Strong oral and written communication skills.
• Strong organizational and time management skills.
• Strong computer skills in Microsoft Office, a desktop publishing program, and internet research.
• Ability to type/keyboard 60 words per minute
• Ability to identify challenges in a situation and recommend solutions
• Ability to prioritize tasks and assess urgency of situations requiring executive attention
• Compose correspondence and accurate reports with little guidance and direction
• Develop and maintain electronic and paper based filing systems
• Apply & initiate OEI policies and procedures

Qualifications:

•  Completion of an Associates or Comparable degree in business or a field related to office administration
•  Three years of office administrative, supervisory or lead experience as an Administrative Assistant